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International Airport Arrival and Departure Program

Cooperative Agreement to a USA Nonprofit or IHE to Assist
International Visiting Professionals with Domestic Travel

Agency Type:


Funding Source:

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U.S. Department of State (DOS) - Bureau of Educational and Cultural Affairs (ECA) - Office of International Visitors

Deadline Date:

07/19/21 11:59 PM Washington, DC time


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Cooperative agreement to a USA nonprofit organization or IHE to assist international visiting professionals while they travel in domestic airports. Applicants are advised that registrations required to apply may take up to four weeks to complete. Qualified applicants have demonstrated experience in international airport arrivals and departures.

The Bureau of Educational and Cultural Affairs, Office of International Visitors (ECA/PE/V), invites proposal submissions for the design and implementation of the FY 2022 International Airport Arrival and Departure Program for approximately 1,000 requests per year for service at a limited number of domestic airports. Services to be provided will assist participants on the International Visitor Leadership Program (IVLP). The International Airport Arrival and Departure Program includes meeting IVLP participants at designated airports to provide assistance with transfers to Washington, D.C. and/or transfers to the appropriate project hotel. In addition, when requested in writing by the Community Relations Branch (ECA/PE/V/C/R), the award recipient must provide assistance inside the Customs and Border Protection hall to assist individuals from specified countries with their immigration entry procedures. In some cases, the award recipient will be asked to provide assistance to outgoing IVLP participants as they navigate TSA security checkpoints and transfer to their international flights. 

Applicants should have an established reputation and experience with:

  1. International airport arrivals and departures for official participants under the International Visitor Leadership Program or other similar international exchange programs;
  2. Liaising with the U.S. Customs and Border Protection (CBP), Department of Homeland Security (DHS);
  3. An established working relationship with the Transportation Security Administration (TSA);
  4. A functional understanding of U.S. international airport facilities and services;
  5. Knowledge of U.S. airport security regulations to facilitate passage for foreign travelers;
  6. An established relationship with Port Authority Officials to secure background checks and badges;
  7. Recruiting, interviewing, selecting, hiring, training, monitoring of international airport arrivals Reception Officers; and
  8. Accessing the Federal Inspections areas. 

Key designated airports are: Atlanta-Hartsfield International Airport; Chicago International Airport; Miami International Airport; San Francisco International Airport; New York Metropolitan Area Airports (Newark Liberty International Airport and John F. Kennedy International Airport); and Washington DC Metropolitan Area Airports (Dulles International Airport). The award recipient may be asked to provide services to participants at other airports to meet the needs of the office. 

Eligible activities can be found at

GrantWatch ID#:

GrantWatch ID#: 183864

Estimated Total Program Funding:


Number of Grants:

Expected Number of Awards: 1

Estimated Size of Grant:

- FY 2022-base year funding amount $448,860, pending the availability of FY 2022 funds
- FY 2023-non-competitive continuation year-one $448,860, pending the availability of funds and successful performance
- FY 2024-non-competitive continuation yeartwo $448,860 pending the availability of funds and successful performance.

Term of Contract:

The 2022 cooperative agreement will begin on or about January 1, 2022 and end December 31, 2022, and will be based on approximately 1,000 incoming and outgoing flights per the 2022 base year, 2023 NCC 1st year, and the 2024 NCC 2nd year, mainly at the airports listed above.


Additional Eligibility Criteria:

Eligible applicants: U.S. public and private non-profit organizations meeting the provisions described in Internal Revenue Code section 26 USC 501(c)(3) may submit applications for this competition. Applicants must have nonprofit status with the IRS at the time of application.

Applicants may submit only one proposal under this competition. If multiple proposals are received from the same applicant, all submissions will be declared ineligible and receive no further consideration in the review process.

Other Eligibility Requirements can be found at

Pre-Application Information:

Deadline: July 19, 2021
- Applicants have until 11:59 p.m., Washington, DC time of the closing date to ensure that their entire application has been uploaded to the site

There is no minimum or maximum percentage required for this competition. However, the Bureau encourages applicants to provide maximum levels of cost sharing and funding in support of its programs.

The registration process can take up to four weeks to complete.
- Unique Entity Identifier Number: You are required to have a Unique Entity Identifier (UEI) number to apply for a grant or cooperative agreement from the U.S. Government. This number is a nine-digit identification number, which uniquely identifies business entities. Obtaining a UEI number is easy and there is no charge.
- Required Registration with the System for Award Management (SAM): All federal award applicants must be registered in the System for Award Management (SAM) database in order to submit a proposal in response to an open competition on

How to Complete a Solicitation Package:

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Contact Information:

Before starting your grant application, please review the funding source's website listed below for updates/changes/addendums/conferences/LOIs.

For questions about this announcement, contact:

Gail Curtis
U.S. Department of State
Community Relations Branch
Office of International Visitors
ECA/PE/V/C/R, SA-5, 3rd Floor
2200 C Street, NW, Washington, DC 20037

CFDA Number:


Funding or Pin Number:


URL for Full Text (RFP):

Geographic Focus:

USA: Alabama;   Alaska;   Arizona;   Arkansas;   California;   Colorado;   Connecticut;   Delaware;   Florida;   Georgia;   Hawaii;   Idaho;   Illinois;   Indiana;   Iowa;   Kansas;   Kentucky;   Louisiana;   Maine;   Maryland;   Massachusetts;   Michigan;   Minnesota;   Mississippi;   Missouri;   Montana;   Nebraska;   Nevada;   New Hampshire;   New Jersey;   New Mexico;   New York City;   New York;   North Carolina;   North Dakota;   Ohio;   Oklahoma;   Oregon;   Pennsylvania;   Rhode Island;   South Carolina;   South Dakota;   Tennessee;   Texas;   Utah;   Vermont;   Virginia;   Washington, DC;   Washington;   West Virginia;   Wisconsin;   Wyoming

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